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Helpful Tips For Auditing Your Fleet Fuel Needs

Thursday, October 17th, 2019
auditing files

If you are a fleet manager, your job is more than just knowing where your drivers are and making sure their vehicles are fueled. One aspect of managing a fleet that is often neglected, at least in part, is auditing processes and costs. Here are some tips to help you enhance your fleet fuel auditing.

Take enough time to research and collect data

Both you and your staff will need to take the time to compile data for your audits. This means organizing and saving all invoices and other paperwork. Data services can be a great option for keeping track of your audit files, although you should budget for hiring one.

Gather the right data and files

Once you have a set process for keeping files and information, you need to know what to save. Start with the price per gallon of fuel for each vehicle in your fleet. Next, subtract any federal, state, county, and local taxes you pay. For the full cost of fuel, you will need to take into account the delivery fees, vendor fees, pump fees, and other related costs.

For long-term record keeping, you can monitor fuel costs and see how they vary or differ from what they should be. By the time an audit comes around, you should be able to see an overview of all the costs and know if a change in your supplier is necessary.

Evaluate your current fuel supplier

When you do your audit, you need to make sure to review your current supplier to make sure their services still work well with your fleet’s goals. Make sure they are still working within the guidelines of the contract and that they offer the same services you need. This is also a good time to talk to them about any new services or products they offer that may help your fleet with efficiency. If you need to switch fuel suppliers, be courteous about the situation.

Fuel management tips

If you notice that your fleet could be more efficient, especially when it comes to fuel costs, there are some steps you can take to help.

  • Everyone should take part in the fuel audit. Assign tasks to the appropriate employees to make the process go more smoothly.
  • Fleet fuel audits can help you detect theft, so keep an eye out for strange resource usage.
  • Watch your drivers’ habits. Fuel efficiency is about cost and how the resource is used. If your drivers don’t practice safe and efficient habits while working, you can train them.

Wholesale fuel products and services with Kendrick Oil Company

If you would like to learn more about wholesale fuel and fleet fuel tips, contact the experts at Kendrick Oil Company today. We provide a variety of high-quality Products and Services to meet your needs. You can reach us at (800) 299-3991 or Contact Us by email to learn more. We work throughout Texas, New Mexico, Oklahoma, Kansas, Colorado, and Louisiana.